Work With Us
Employees of the Playhouse are part of a dedicated, hard-working team that helps fulfill the mission of the Playhouse. Full-time, part-time, and seasonal employment opportunities exist from time to time in various departments at the Playhouse. Please check back for future opportunities.
Institutional Giving Manager
Reporting to the Director of Development, the Institutional Giving Manager is a key member of the development team and manages all aspects related to the identification, solicitation, and stewardship of institutional funders, as well as grant writing and reporting. The IGM will collaborate with the Director of Development and Managing Director to develop contributed revenue goals for corporate, foundation, and government funders, and pursue and monitor progress to achieve goals. Frequent evening and weekend hours will be required during production periods. This is a full time position with benefits; salary commensurate with experience.
- Steward WCP’s relationships with current institutional donors, and identify, cultivate, and solicit potential supporters. IGM’s portfolio will generally consist of 45-50 corporate partners, 25-30 foundations, and 3-5 government prospects.
- Create persuasive case statements and collect substantive data for use in proposals and other documents as required; write and edit institutional acknowledgement letters and other communications; collect and maintain statistics related to WCP’s operations and special programs.
- Work with WCP artistic and education staff to identify production and program areas that match funders' philanthropic and marketing priorities.
- Maintain hard copy files for all institutional donors and prospects; maintain documentation on all corporate fundraising policies, including gift acceptance, gift acknowledgement, etc.
- Conduct research into institutional giving prospects, and document information in Tessitura and other systems.
- Manage documentation and fulfillment of institutional donor stewardship programs, including giving level benefits and amenities.
- Work with director of finance and development associate to reconcile institutional giving data on a monthly basis; review and edit all institutional gift acknowledgements on a weekly basis.
- Manage institutional donor listing in production programs; work with development staff and graphic designer to update listings and profiles, and ensure print and proofing deadlines are met.
- Serve as staff support for Board Corporate Partnership Committee; oversee hospitality, take and distribute meeting minutes.
- Work with development associate to oversee ticketing and event concierge services for corporate sponsors and their guests;
- Work with house/events manager and special events manager to coordinate all aspects of sponsor events.
- Identify, cultivate, and solicit corporate support for annual gala.
- Create and maintain application and reporting calendar, and report regularly on progress.
- Closely monitor deliverables and collect anecdotes, statistics, and documentation to comply with all grant reporting requirements.
- Prepare LOIs, tracking reports, briefing documents, applications, and other collateral materials.
- Coordinate and host site visits with foundation prospects and donors.
- Manage all aspects of WCP’s relationship with governmental funders, including state and local political leadership.
- Prepare grant applications and reporting documents; monitor grant deliverables and coordinate with other staff and departments as necessary.
- Serve as staff liaison for efforts related to Connecticut Producing Theaters funding and programs.
- Attend Playhouse productions and events as needed to provide support.
- Ensure prompt and accurate acknowledgement and recording of government, corporate, and foundation gifts and grants.
- Write and edit WCP newsletter articles and other institutional copy as required.
- Understanding of and commitment to the mission of Westport Country Playhouse.
- Strong attention to detail, with demonstrated grant management, organizational, and research abilities including analyzing large volumes of information from disparate sources and synthesizing it in cogent and concise written form.
- Proven ability to work with volunteer leaders, donors, and patrons; handle confidential information; and exercise discretion.
- Demonstrated ability to write clearly and informatively, varying writing style as appropriate.
- Flexible and adaptable to a fast paced, evolving work environment; ability to prioritize work, manage multiple tasks, and meet deadlines in a time-constrained environment.
- Ability to understand and work with financial information and standard office software, including Microsoft Word, Excel, Powerpoint, and related programs.
- An understanding of relational databases; experience with fundraising database(s) preferred.
- A Bachelor’s degree and 3 years of related experience, or an equivalent combination of education and experience.
Competitive salary and benefits; flexible work schedule; collegial and supportive work environment.
Please submit cover letter, writing sample, and resumé to email@example.com with subject “Institutional Giving Manager Search,” or to:
Institutional Giving Manager Search
Westport Country Playhouse
25 Powers Court
Westport, CT 06880.
Community Engagement and Education Programs Coordinator
Westport Country Playhouse seeks a full-time Community Engagement and Education Programs Coordinator (CEC) to join our dedicated staff. The CEC is responsible for all Playhouse Community, Audience Engagement, and Education Programs. Reporting to the Director of Marketing, the CEC works in concert with other members of the marketing department as well as with key Artistic Department staff.
The CEC’s responsibilities include, but are not limited to, the following:
- Lead all community engagement programs and events.
- Help to create opportunities for audiences to more actively engage in what’s happening on the stage using innovative technology and social media campaigns.
- Oversee and administrate all education programs for students and educators.
- Work with the Board of Trustees’ Community Engagement Committee and the Board Education liaisons.
Experience with community relations and audience engagement initiatives, particularly in live entertainment, is preferred. A passion for and knowledge of theater is a must. Interested candidates should forward a cover letter and resume via email to firstname.lastname@example.org. Full-time position with competitive salary and benefits. No phone calls, please.